Notary Seal Definition and Use

Your Notary Seal is your "mark" and together with your signature and commission expiration, is unique only to you. Therefore it is very important and required that you keep it in a safe and secure place so that only YOU have access to it.

Many, if not most, states require that if your Seal is stolen, you must report it immediately to the Secretary of State or other such official.


I highly recommend that you buy a black ink seal. I know some notaries that still use the old "crimp" style of seal. But in today's world the "crimper" is not practical.

Most documents today are scanned for storage. This is particularly true at government offices and at the register of deeds. Black ink seal simply works best here. The scanner has a much easier time reading the black ink seal. I purchased my black ink seal almost 15 years ago. I have notarized literally thousands of documents with it and it still works great. I have never even had to fill it with ink...

It was sold to me as having permanent ink and it would never have to be refilled. I found this hard to believe, but I purchased it still works...

The only time I can think of that you would need a "crimp" or raised seal is for certain overseas documents. Some foreign countries require the seal to be raised in order for it to be official. How do you know which country? Believe me you will know, they will tell you on the paper or the person who asked you to notarize the document will tell you.

So unless you are going to notarize many overseas documents, I would simply not worry about a crimping seal. Stick with the black ink version.

Notary seal can be purchased at this site.

Here is another notary seal option.

Make sure that when you stamp your seal to a document that it can be easily read. If the entire notary stamp cannot be easily read, then re-stamp on another place on the page. This may not look nice and clean, but there is nothing wrong with re-stamping. Some government agencies will not take the document if your seal is not

Your seal is your "official mark"...make it clear.

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